Rules of Procedure

The decades long dominance of the tyrannic Syrian regime over all aspects of society has led to the comprehensive collapse of Syrian societal structures. Such collapse led the public to finally revolt in 2011, with the hopes of terminating total authority and paving the way for a democratic shift which guarantees the participation of citizens.

The government not only suppressed the peaceful protests, but deliberately disrupted the unity of society so that it could maintain control. The barbarism used by the regime in the face of such movements and rejection of political reform has opened doors for the militarization of Syrian society and the emergence of sectarian militias from all over the world, turning Syria into an explosive arena of international and regional conflict.

Syria now, one may say, is disjointed not only in the geographical sense but at many levels as well, which may reach the level of national identity. Hence is the urgent need to remove the restrictions imposed on both the civil society and political life as a necessary prelude to let Syrians restore their right to determine their fate and the formula of their state so that they can reach consensus on a new social contract and the construction of their Constitution and all they need for a decent free life in their homeland.

One of the expensive prices Syria has heavily experienced was the need of many citizens with high qualifications and skills to leave their country as a result of the state’s security control and the absence of freedom. So, it has become impossible to take advantage of their academic potentials in the development of social, economic and political alternatives capable of establishing institutional structures that protect civilians in the areas of “opposition” and “loyalty in order to restore Syria for Syrians after it has been divided and distributed under the influence of several regional and international powers.

 

We are convinced that organized and scientifically based approach, founded on shared expertise, competencies and visions, is needed not only to address international public opinion but also to communicate with the impartial and credible media. We believe that is the only gateway to achieve Syrians’ aspirations in building their free and strong independent state and in order to stand up to the dependence, negligence, and fragility expressed by some people in the current opposition,

We the undersigned Syrians announce the formation of The Syrian Consultants Committee, “SCC”, a project of the Center for Environmental and Social Development CESD” to mobilize the capabilities and energies of these competencies in the service of their mother country Syria:

 

Chapter I: Definitions

Under the provisions of these Regulations and the appropriate license granted to the Center for Environmental and Social Development in New York, a committee called “Syrian Consultants Committee” shall have a legal personality and independent financial disclosure and targeting of its activity taking profit business, according to the following regulatory articles:

Article (1): This document shall be called the internal regulations of the Syrian consultant’s committee as of 10 /28/ 2018, which is a project of the Center for Environmental and Social Development. The Center is a US non-profit organization subject to section 3 (c) 501 within the laws of the Federal Federation.

Article (2) Name: “Syrian Consultants Committee”, is a committee that gathers a spectrum of Syrian academics and intellectuals who are recognized for their cultural, scientific and artistic production at the national and humanitarian levels. They cooperate in their subcommittees with a number of young men and women active in civil society organizations inside and outside Syria, to achieve the objectives of the Committee and commensurate with their capacities and circumstances.

Article (3) Symbol of the body: red star in the middle, surrounded by a gradient rose in green color within white background.

The red color symbolizes the volume of the civilian victims, the green color symbolizes hope and development, and the white color symbolizes purity and transparency.

Article (4)  Headquarters: The Headquarters of the Center for Environmental and Social Development, is in New York, United States (branches may be opened by a subsequent decision of the Governing Council).

Article (5) Website: The Committee website was adopted on July 2018, whereas a publication of the data and the activities of the committee members.

Article (6) Unless the text indicates otherwise:

(I)  Singular may mean combination and vice versa, and

(Ii)  Reference to the male includes the female.

 

 

Chapter II: Principles and Objectives

Article (7) objectives:

The Committee was established as a Syrian civilian body composed of Syrian academic figures who form a group of experts, and qualified specialists in various fields, from independent national Syrians. This group seeks to become a credible reference reflecting the objectives of the Syrian people at the research institutions and decision makers in international bodies and organizations and the international community. This group aim at achieving the following:

 

  1. Reconstructing a unified Syria on the basis of political and democratic pluralism, consolidating the concept of just and equal citizenship for all Syrians, and ensuring respect for freedoms and human dignity.
  2. To consolidate the principle of separation among authorities and the application of transitional justice, as well as the principle of law sovereignty in order to enable Syria to become a State of law and institutions.
  3. To separate religion from state, while ensuring the protection of the beliefs of all components of the Syrian people, and the rejection of politicization religion and the adoption of the principle of peaceful transfer of power.
  4. Effective participation in planning the reconstruction of areas destroyed by barbaric war.
  5. To enable reconstruction of the educational system on the basis of modernity, freedom, and empowerment of women in a manner appropriate to Syria’s future and to the aspiration of its people in regaining its role in creativity and sustainable integrated development in order to achieve prosperity and prosperity for the Syrian people.

 

Article ( 8  ) Mechanisms:

: The Committee will  achieve its objectives through all legitimate and peaceful means and methods, mainly :

  1. by emphasizing the importance of adhering to the Geneva Process 1 and UN resolutions, in particular resolutions 2118 and 2254, in order to end the era of tyranny and to achieve a targeted political transition process on a timely basis.
  2. by exerting all possible efforts to stop the war, release the detainees, investigate the fate of the disappeared and abducted, secure a safe return for displaced people and refugees, and support programs for war-wounded and detainees including psychological treatment.

 

 

 

  1. By establishing a Syrian national fund, the main objectives of which are to carry out the following activities:

 

  1. a) to build up a qualified and professional Syrian legal team (in cooperation with friendly legal bodies, organizations, and personalities, taking advantage of the universal jurisdiction of the judiciary) in order to pursue the Syrian legal file and submit it to international and regional courts whenever possible. The team will also prepare those files to be submitted to the courts and Syrian courts within the transitional justice program to be applied in Syria in the future. Among other objectives of this team is the training of a team of lawyers and judges professionally to be acquainted with international justice standards to be the nucleus of the Transitional Justice Commission in Syria in the future,
  2. b) to build a competent and specialized media and public relations team (from the Syrians and their friends) to cooperate with media agencies and journalists to reflect our views on the Syrian issue before Western public opinion and the institutions of legislation, decision and research in the decision-making countries concerned with the Syrian issue in Syria and the importance of achieving a political transition for the Syrian people and the international community,
  3. c) by supporting by supporting the Syrian cause in all fields – educational and developmental, with priority attention to providing appropriate opportunities to address the problems of illiteracy and deliberate ignorance, and to develop programs which would compensate for the shortcomings affected the generations that suffered from the war. These programs include preparing studies and research that supports reconstruction planning projects and provide ways to lead to improve the lives of Syrians, to support civil peace and to build a community base that strengthens the social contract between all components of Syrian society,
  4. d) and by organizing activities highlighting the cultural aspect of the Syrian people for the decision-making states.
  5. To hold diplomatic dialogues with the governments of foreign countries that have military forces on Syrian soil for the purpose of securing the withdrawal of their forces from Syria and restoring of sovereignty to the Syrians on their land.
  6. To create the right atmosphere for a constitutional process that enables the Syrians to write their constitution, which guarantees the rights of citizenship and the establishment of a state of institutions within a constitutional system that guarantees equality of rights and duties for all individuals.

 

Chapter III: Organizational Structure of the Committee

The Center for Environmental and Social Development “CESD” is the legal representative of the Committee before the international bodies in legal matters. The CESD is committed to organizing the logistical affairs of the members of the Committee in these matters in line with the international resolutions that bind the international societies to ensure transparency and that no money reaches individuals or extremist groups. The Center shall assign one member to attend meetings of the Board Directors for logistics coordination

Article (9) The organizational structure of the committee consists of the following:

  1. The General Assembly: It includes all members of the Committee except for participants in sub-committees of youth organizations 2. The Board of Directors: It shall consist of 11 members elected by members of the General Assembly. The term of membership shall be for three calendar years beginning from the date of the election results. 3. The Executive Office: It consists of five members and is formed by the Board of Directors (by consensus or by election). It can employ a number of young people participating in the subcommittees (three at most). The Executive Office manages the activities of the Syrian Consultants Committee within a period of three years. 4. Sub-Committees: This refers to Committees that implement executive plans in each region or country in cooperation with the Executive Office to achieve the program plan set by the Board of Directors each year. The number of these committees and their functions shall be determined by the elected Board of Directors as stated in Article 2 in compliance with the objectives of the Committee.

 

Chapter IV: Functions of the Organizational Structure of the Committee

 

Article (10) General Assembly Composition and functions: 1. It shall consist of all founding members and associate members who have been members for at least three months and have fulfilled the membership obligations set forth in this document.

  1. The functions of the General Assembly shall be:
  2. Election of the Board members. The Executive Office (currently provisional) shall prepare the conditions and mechanism for nomination, voting and the issuance of results
  3. Partial or total blocking confidence of the Board
  4. To decide upon the continuation of the projects under the Center for Environmental and Social Development or as an independent organization.
  5. The meeting of the General Assembly shall be held once every two years. The date shall be determined in coordination with the Executive Office, where the Bureau shall determine the mechanism of convening the meeting through electronic media, in case the meeting cannot be held in one place.

Article (11) At the invitation of one third of the members of the Board of Directors or at the request by 25% of the General Assembly members, they may request extraordinary meetings of the General Assembly to discuss the following matters: 1. Dissolve or merge the Committee, and the merge must be with a body with the same objectives. 2. Activate motion of no confidence from all or some members of the Board of Directors or the Executive Office. 3. Approve the granting of a part of the Consultant Committee properties, sale or arrangement of rights in kind in order to achieve its objectives and to carry out its activities, in a manner not inconsistent with the provisions of this document.

Article (12) The General Assembly shall issue its decisions with the approval of two thirds of the members (3_2).

Article (13) Minutes of the General Assembly meetings shall be documented, then to be signed by the Board of Directors and the President of the Executive Office and documented in the Committee’s records.

Article (14) A member who is unable to attend the meeting shall be entitled to nominate another member acting on his behalf in all the powers. A deputy member will not have the right to be a representative by more than one member.

 

Article (15) Functions of the Board of Directors:

 

  1. Developing the general policies and strategic plans necessary for the activities of the Committee.
  2. Approving the reports of the Financial Bureau, the Executive Office and the subcommittees, in addition to approving their plan of action for the next phase.
  3. Approving the report of the Accountant General of the Committee, the budget of the Committee and the plan of the Board of Directors.

 

  1. Forming the executive office of five members and defining their tasks and responsibilities (three youth elements can be combined as technical support).
  2. Making full or partial compensation for the Board of Directors.
  3. Setting and modifying annual fees.
  4. Discussing the final annual account of the Committee, which includes the revenues and expenses of the Committee and its financial position for the previous financial year and approving or submitting it to the General Assembly at the request of a quarter of its members.
  5. Discussing and approving the estimated annual budget for the new fiscal year.
  6. Holding the election of the Chairman of the Board of Directors and setting the functions and responsibilities of the Board members.
  7. Approving establishment of a branch / branches of the Committee and approving its organization.
  8. Proposing a draft amendment of the rules of procedure, resolution, merger or voluntary division, and submitting it to the General Assembly for approval and ratifying it in accordance with the provisions of these Regulations.
  9. Any other matters presented by the Executive Office or a member of the Board of Directors and included in its agenda.

 

 

Article (16) Meetings of the Board of Directors:

  1. A key meeting is held once a month to draw up work plans, programs and policies within one fiscal year and to oversee the projects and activities of the National Fund.
  2. To hold three meetings per year to review the financial resources of the Committee and to ascertain its expenditure mechanism.

3- The meeting of the board of directors shall be valid with the presence of 60% of the board directors’ members. If the quorum is not completed, the meeting shall be postponed for a period not exceeding two weeks. If the quorum is not completed at the second meeting, it shall be postponed for a period of 24 hours, in this case it shall be valid with the attendance of any number of the members beginning with one third of the members,

  1. Decisions of the Board of Directors shall be issued by a majority vote of its members

 

Article (17) Functions of the Executive Office: 1. The Executive Office shall carry on required coordination to organize the meeting of the General Assembly whether on Skype or by email vote, or any preferably other means of communication. 2. Follow up the implementation of the Committee projects and financial expenditures programs. 3. Forming, organizing and following up the subcommittees activities.

4.. Organizing meetings and inviting major guests. 2. Managing the website. 3. Translating content into several languages. 4. Promoting the work of the Committee within the governments and major centers of studies and the media, audio and video, and Syrian sponsor companies. 5. Organizing feasibility studies and project invoices before implementation and presentation to the financial office. 6. Ensure that projects comply with policies set by the Board of Directors

Article (18) Subcommittees: In addition to their duties and responsibilities, the members of the Board of Directors are distributed among subcommittees according to their respective competencies. In each jurisdiction, a board member is elected to manage each committee. The task of this council is to consult and coordinate with the Executive Office to ensure success of  the general policy set by the Board of Directors : .

The functions of the committees are as follow: 1. Prepare projects that do not require funding during the establishment period. 2. Provide financial budgets for projects that need funding to be studied by the Board of Directors before the beginning of the financial year and the priority of disbursement of funds. 3. Participate in the implementation of approved projects. 4. Coordinate with the Executive Office to perform the tasks it sets

Article (19)- Initiatives and Projects: 1. Any member (with the support of two other members) may submit by e-mail to the subcommittees an initiative or a project concerning the achievement of the objectives of the Syrian Consultants Committee. 2. The Sub-Committee shall study and prepare the proposal in the best possible form and send it to the Executive Office, to be registered and presented to the Board of Directors before the beginning of the financial year.

 

Chapter V Financial Office

Article (20) The Financial Office shall consist of three members of the Board of Directors. Their duties shall be to monitor the invoices, expenditures and prices provided by the Executive Office in cooperation with the financial accountant of the Environmental and Social Development Center or their representative. The functions of this office are as follows: 1. Submit a periodic report (three times per year) to the Board of Directors. 2 – Prepare an annual report showing the expenditures and achievements and send it to the Executive Office for publication on the website. 3. Approve the annual financial report submitted to the competent authorities

 

 

Chapter VI: Membership

Article (21)

A – Founding Members: The signatories to this Rules of Procedures document shall be considered as founding members of the Consultants’ Committee. They shall agree on the formation / election of an interim board of directors of 11 persons.

B – Conditions of acquiring membership in the Syrian Consultants Committee:

  1. The member should hold Syrian nationality. Those who are registered as foreigners of al-Hasaka or who were stripped of the Syrian nationality arbitrarily shall be considered Syrian citizens.
  2. The candidate must be an academic or holder of a master’s degree from a recognized university, or a writer with at least two creative works in a human or legal field, or a journalist who has more than 50 articles published in the media or an artist who has participated in three works.
  3. The candidate shall submit an application to the Executive Office of the Committee (by email or contact with one of the members of the Office), confirming willingness to comply with the objectives of the Committee and its rules of procedure. The applicant shall attach biography with a picture.
  4. The applicant should not carry any criminal record related to bad faith or fraud.
  5. The application should be recommended by at least three members of the Board of Directors (currently by the founding team of this project mentioned at the end of this draft).
  6. The applicant will pay monthly subscriptions fees of (60 $) or ($ 720) per year (sub-committees’ members and members inside Syria or in refugee camps and displacement are not obliged to pay the subscription).
  7. The applicant shall comply with attendance schedule and tasks entrusted to him.

 

Article (22) – Nomination Requirements for the Board of Directors:

A – Any member wants to be a member in the Board of Directors should have one of the following requirements:

1-  .  holds a doctorate or master’s degree from a prestigious university,

2-  . is author of more than four books,

3-     . has received a prestigious award or has made a remarkable achievement in art or science.

4-      . should not be a member of the Board of Directors for more than two consecutive sessions.

 

 . B. The term of office of the Board of Directors is two years and may be renewed once.

 

Article (23) – Conditions for nomination to the Executive Office:

1- . To be nominated by two members of the Board of Directors.

2- . Not to be a member of the Board of Directors.

3- . Not to be a member of the Executive Office at a previous session.

 

Chapter VII

Article (24) Members’ Rights & Duties

  1. . A member has the right for expressing one’s views and suggestions on the topics and issues for discussion.
  2.  . To nominate or run for nomination for membership of the Board of Directors, Executive Bureau or sub-committees (in accordance with the rules of procedure in this regard).
  3. To participate in the training and rehabilitation courses organized by the Committee in accordance with the internal rules and the provisions of this procedure.

Article (25): The Committee member shall comply with the following duties:

  1. .Payment of due fees on time.
  2. Att .ending the meetings set for each section / subcommittee.
  3. To carry  .out the tasks entrusted to him by the Committee.
  4. To comply with the provisions of the law and the internal regulations of the Committee in carrying out any tasks and actions pertinent to the Committee’s activities.
  5. To take part in achieving the objectives of the Committee through the means specified in these rules and internal regulations.
  6. Not to join any group whose objectives and actions contradict the objectives of the committee.
  7. To refrain from any action that would impede the activities of the Committee, distort its work or abuse its objectives.
  8. No member of the NN Committee or any of its constituents may harness the Committee’s activities, resources or property directly or indirectly for his or her personal interests or for propaganda or partisan purposes.

 

Chapter VIII – Suspending or termination of membership

Article (2 6) If a member commits any offense incompatible with the law under which the Committee has been established , or is inconsistent with the rules of procedure, or in the event of repeated non – participation in meetings or interaction with proposals to vote or debate for three times (consecutive or sporadic without justification), then the Board is entitled at any of these cases to address that member and  draw attention of the mentioned member in writing twice; and at the third time the membership shall be frozen until the Executive Bureau decides on the fate of the membership of the person concerned, including dismissal.

This procedure shall apply to all members of the Syrian Consultants Committee regardless of the member’ status. .

Article (2 7): Membership shall cease in one of the following cases:

  1. Loss of legal capacity.
  2. Death
  3. Resignation after fulfilling all the obligations and the release of the Covenant.

The Article ( 2 8 ) The decision of suspending membership should be based on casues and made by the Board of Directors .

 

Chapter IX : Elections

Article (29) Elections and voting shall be conducted according to the following mechanism:

1- 1- The Board in coordination with the Executive Office shall appoint an election committee management consisting of three volunteer members, as well as an external observer from a human rights organization.

2- 2- It shall send the names of candidates to the registered emails of all members, from one email and invite them to vote within a period of three days.

3- 3- On the fourth day of the election, specifically at a specific hour, the members of the Bureau shall count the votes followed by the external observer and then announce the names of the winners.

4- 4- The winners shall receive their administrative positions in addition to all the documents from former members who occupied these positions within two weeks of approval of the results of the election period.

Chapter X : Committee Resources & Financial Regulations

Article (30): The financial resources of the Committee consist of the following:

  1. Members’ subscriptions at (60) dollars per month, or ($ 720) per year.
  2. Assistance, donations, wills and unconditional donations from its members or from governmental bodies or from local and foreign bodies, institutions and organizations, in a manner not inconsistent with the provisions of this law and the laws in force in the country of licensing.
  3. The revenues generated from its investment activities which are carried out for the purpose of running the committee’s activities and achieving its objectives, not for profit objectives.

 

 

Article (31): Items of expenditure shall be set in accordance with the provisions of these rules and internal regulations and in particular the following: 1. Expenses for the implementation of programs, activities and tasks which help achieving the Committee’s objectives and conducting its activities in accordance with the provisions of these Regulations. 2. Administrative expenses of stationery, equipment, maintenance and salaries of the Committee’s employees, in a manner not inconsistent with the provisions of these Regulations. 3. Any other expenses approved by the Board of Directors in a manner not inconsistent with the provisions of the internal regulations and regulations

 

 

Article (32): 1. The financial year of the Commissttee shall commence on the first day of January of each year and end on the 31st of December of the same year except for the year of incorporation. The first fiscal year shall start on the date of the Organization’s announcement and shall end on the 31st of December of the following fiscal year. 2. The funds of the Committee shall be deposited first-time with the Bank and a cash amount may be kept in the Fund as provided for in the Financial Regulations of the Committee.

 

Article (33):  The accounts of the Committee shall be audited in accordance with Article 19 of this Procedure.

Article ( 34 ) The Committee funds shall be disposed of for achieving its purposes and shall be disbursed in accordance with the accepted accounting procedures and rules. Any payment process shall only be affected by the signature of the Chairman of the Board or upon a written authorization of both his representative and the Finance Officer.

Article (35): All the financial and accounting records and stamps of the Committee shall be maintained at the headquarters of the committee

Chapter XI : Integration, fragmentation and solution

Article (36 ):

  1. The Committee project may be merged into another other identical association or with similar purposes. A decision of two-thirds of the members of the General Assembly at a regular or extraordinary meeting should be issued.
  2. The project of the Committee may be transferred to an independent organization in coordination with the Department of Environmental and Social Development Center, upon approval of two third of Committee members.

 

Article (37): The committee may not be dissolved unless it is completely unable to perform its plans and activities. In this case, a resolution shall be issued by two-thirds of the members of the General Assembly at its extraordinary session to decide upon dissolving the Committee.

Chapter XII Final General Provisions

Article (38): The Chairman, the members of the Board of Directors and the employees of the Committee shall shoulder personal legal responsibility in respect of their conduct during their work in the Committee or as a result of any default or deliberate negligence in the performance of the tasks entrusted to them.

Article (39): j The Board of Directors shall issue the internal regulations governing the activities of the Committee in accordance with the provisions of this procedure, in a manner not inconsistent with the laws and regulations in force during the period of no more than six months from the date of its election.

 

Article (40): The Committee shall work within the framework of its objectives and shall bear legal responsibility in the event of departing from the objectives for which it was established

 

Article (41): Where no provision is made in the regulation of this procedure, the provisions of the Constitution and the Law on Associations and NGOs in the State shall be implemented.

Disclaimer:

These rules of procedure were prepared by the Interim Executive Office team within a period of more than two months using social media.

Given the nature and objectives of the mission of this civil society, it was impossible to convene a general meeting for all candidates for this project. Therefore, a team of competent academic and legal background, with the ability, who are entrusted by the majority of those registered in this group, initiated this procedure.

 

 

The below list shows the names of the team members who drafted and reviewed the procedure text. Names are in listed in alphabetical order.\

1 Almubarak, Maytha

 

Researcher in history, Lebanon
2 Alsayedsulaiman , Nahedh M.A. English , ISU, USA. Retired translator.
3 Dr. Dalila, Aref

 

Economist & Former Dean of Faculty of  Economics in Damascus University. Senior Economic  Research Center,UAE
4 Ibrahim , Issa

 

Lawyer
5 Dr. Kontar, Fayes

 

6 Khouri, Issam

 

7 Ghariba, Lina

 

8 Dr. Moubarak, Saleh

 

9 Dr. Moubayed, Samira

 

10 Othman, Abdul Bari

 

11 Sarah, Fayez

 

12 Yousef, Bassam

 

 

Lawyer Anwar AlBunni been consulted on drafting the paragraph concerning the legal team

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